BIM Software Check List
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- Common Data Environment (CDE)
Collabor8Online stands out as a sophisticated yet user-friendly construction document management solution, offering a streamlined approach to project collaboration. With its intuitive interface and robust features, Collabor8Online provides users with a common data environment, fostering seamless collaboration across project teams. By centralizing document management, Collabor8Online ensures that stakeholders can easily access, share, and update project documents in real-time, enhancing communication and productivity. Its comprehensive suite of tools facilitates efficient version control, document tracking, and workflow management, empowering teams to effectively coordinate tasks and streamline project processes. Collabor8Online’s emphasis on simplicity and accessibility makes it an invaluable asset for construction projects of any scale, enabling teams to work together seamlessly while maintaining control over project data and documentation.
2. Version Control:
Collabor8Online provides users with the capability to define their own revision types, allowing for tailored categorization of document changes. Whether it’s marking revisions as minor adjustments, major updates, or specific stages of development, users have the flexibility to set revision types that align with their project requirements. Our intuitive interface facilitates easy selection and management of these custom revision types, ensuring clarity and consistency throughout the document lifecycle. With Collabor8Online, users can effortlessly track and identify the nature of each revision, promoting efficient collaboration and informed decision-making among project teams.
When a document is uploaded, its version number is automatically incremented, facilitating efficient tracking of revisions. Our version control software empowers system administrators to seamlessly manage document versions, whether they choose to accept updates or revert to previous iterations. Users are presented with the most current version, promoting accuracy and reducing the risk of costly errors.
With each new version release, push notifications are dispatched to inform users and stakeholders of the update, enhancing communication and collaboration. Additionally, our comprehensive audit trail meticulously records user activity, providing administrators with insights into document distribution and download statuses, thus ensuring accountability and transparency throughout the process
Automated issue sheets are generated whenever new documents are added, offering users the choice between two formats. Users can opt for a straightforward print option in plaintext or PDF format. Alternatively, a CSV (spreadsheet) export is available, containing all pertinent data, which can be easily customized and reformatted as needed.
Document naming conventions often differ among companies, posing a constant challenge for document controllers to discern whether a new document is simply an updated version of an existing one. Smart Add employs intelligent matching techniques to identify similarities in document names, providing document controllers with the option to match, not match, or discard new documents seamlessly and efficiently.
With Smart Add, controllers can swiftly match newer versions to their predecessors, adapt naming conventions, and log their actions. They can readily spot new documents and upload them accordingly, or temporarily hold off on the upload while investigating the origin and history of specific documents further.
3. Document Sharing and Access Control:
Collabor8Online, users are assigned different levels of permissions to regulate their access and actions within the platform. At the most basic level, users are granted “View” permissions, allowing them to see and download content. Moving up a level, users with “Edit” permissions have the authority to upload new content and make updates to existing files within the builder. Finally, users with “Delete” permissions possess the ability to remove content from the system entirely.
Collabor8Online simplifies the process of inviting users and managing their access to project areas. With just a few clicks, project managers can effortlessly invite team members, clients, or stakeholders to collaborate on specific project tasks. Our intuitive interface allows administrators to control user access with precision, granting permissions only to the areas relevant to each user’s role or responsibilities. Whether it’s granting full access to project documents or restricting permissions to specific folders, Collabor8Online provides flexible and customizable options to ensure seamless collaboration while maintaining data security. With Collabor8Online, inviting users and managing their access becomes a hassle-free task, allowing teams to focus on what matters most—efficiently delivering successful projects
4. Metadata Management:
Collabor8Online’s file name analyser tool revolutionises document management by offering users the ability to establish and enforce strict file naming conventions. This powerful tool automatically extracts metadata from filenames, intelligently populating metadata fields within the application. By defining precise naming conventions, users ensure consistency and organization across their projects, streamlining document retrieval and management processes. With Collabor8Online’s file name analyzer, users can effortlessly harness the power of metadata to enhance searchability and accessibility, empowering teams to work more efficiently and effectively.
Collabor8Online gives users the freedom to create their own custom metadata fields, tailored to their project requirements, making it easier to organize and categorise documents efficiently. These personalised metadata fields allow users to capture specific details relevant to their projects, such as project phase, client name, or document type. By incorporating custom metadata fields, users can improve their document management workflows and maintain data accuracy. Additionally, Collabor8Online’s search function seamlessly integrates with these custom metadata fields, allowing users to filter and search for documents based on their unique metadata attributes. This feature streamlines the process of retrieving information, helping teams quickly locate and access the documents they need, thereby enhancing collaboration and productivity.
Collabor8Online gives users the flexibility to customise document types according to their project requirements. This powerful feature allows users to define different document types with unique sets of mandatory fields, ensuring that essential information is captured accurately for each document category. Additionally, Collabor8Online provides the capability to configure custom file name analyser settings tailored to the specific needs of each document type. By tailoring file name analyser configurations, users can ensure that metadata extraction and document organisation align seamlessly with the characteristics of each document type. This level of customisation empowers users to optimise their document management processes, streamline workflows, and enhance collaboration across project
5. Audit Trail:
In Collabor8Online, every action is fully auditable and accessible to system administrators. This meticulous logging system ensures that all activities within the platform, from document uploads to user permissions adjustments, are recorded comprehensively. By maintaining a detailed audit trail, administrators have complete visibility into user interactions, enabling them to monitor changes, track activity, and uphold accountability across projects. This level of transparency empowers administrators to effectively manage project workflows, identify potential issues, and enforce adherence to organisational policies. With Collabor8Online’s robust auditing capabilities, system administrators can confidently oversee and safeguard project integrity.
6. Collaboration Tools.
Collabor8Online features an impressive PDF and drawing viewer tailored for BIM projects, allowing users to annotate and collaborate seamlessly within the application. This tool enables team members to review PDF documents and drawings with ease, facilitating real-time annotation, highlighting, and comment additions. Whether scrutinising architectural designs, engineering diagrams, or project specifications, users can collaborate effortlessly and provide feedback without the need for additional software. With Collabor8Online’s PDF and drawing viewer designed specifically for BIM workflows, teams can enhance communication, foster collaboration, and expedite decision-making processes, thereby driving project success.
Collabor8Online’s Advanced Workflow feature revolutionises BIM project management by providing a sophisticated framework for streamlining and automating processes. This powerful tool enables users to define custom workflows tailored to their specific BIM project needs, incorporating sequential or parallel approval processes, task assignments, and notifications. With Collabor8Online’s Advanced Workflow, BIM teams can effortlessly track the progress of tasks, ensure accountability, and maintain transparency throughout the project lifecycle. By automating repetitive tasks and standardizing processes, this feature empowers BIM teams to optimize efficiency, reduce errors, and accelerate project delivery. Whether managing complex architectural designs or coordinating construction sequences, Collabor8Online’s Advanced Workflow simplifies BIM project management and drives successful outcomes.
7. Integration with BIM Authoring Tools and BIM Compliant Data Exchanged:
Collabor8Online’s integration with Autodesk’s API is pivotal in revolutionising BIM workflows, as it enables seamless viewing of full BIM models directly in the browser, eliminating the need for AutoCAD licences. This integration supports various file formats such as RVT, DWG, NWD, and IFC, ensuring compatibility with diverse BIM projects. By leveraging Autodesk’s API, Collabor8Online empowers users to access and review intricate BIM models effortlessly, facilitating collaboration and decision-making across project teams. This capability not only enhances accessibility but also streamlines communication, accelerates project timelines, and reduces dependency on expensive software licences. With Collabor8Online’s integration with Autodesk’s API, BIM teams can maximise efficiency, optimise workflows, and achieve greater project success.
8. Search and Retrieval Capabilities:
Collabor8Online’s advanced search functionality is a game-changer for BIM users, enabling them to conduct comprehensive searches across folders, projects, and the entire system. This feature effortlessly locates any BIM file, workflow, or task with precision, streamlining information retrieval. Moreover, this robust capability extends to custom metadata fields, allowing users to refine searches based on specific BIM attributes. Whether seeking BIM models, workflows, or tasks, Collabor8Online’s advanced search saves valuable time and effort. With the flexibility to search at various levels—folder, project, or systemwide—BIM users can quickly access the precise information they need, facilitating efficient collaboration and informed decision-making across projects.
9. Document Lifecycle Management:
Collabor8Online excels in maintaining a comprehensive revision history tailored to the unique demands of BIM projects. With its robust Auit Inspector system, Collabor8Online meticulously records every file revision, ensuring a detailed account of changes made throughout the project lifecycle. This feature is crucial for BIM requirements, as it allows users to track the evolution of BIM models and associated documents with precision. Furthermore, Collabor8Online’s activity audit feature provides a comprehensive audit trail, capturing all file history from inception to completion. This ensures transparency and accountability, enabling BIM teams to confidently manage project workflows, comply with regulatory standards, and facilitate seamless collaboration across teams and stakeholders. With Collabor8Online, BIM projects benefit from a robust revision management system and activity audit capabilities, fostering efficiency, accuracy, and success.
Collabor8Online empowers its users with the capability to archive completed projects seamlessly, ensuring compliance with BIM standards and facilitating smooth project handoff to operators post-completion. By archiving completed projects, users can maintain organised records of project data, documents, and workflows, preserving valuable information for future reference and audits. This archival process not only streamlines compliance with BIM standards but also fosters accountability and transparency throughout the project lifecycle. Furthermore, Collabor8Online facilitates efficient project handoff to operators by providing a structured platform for transferring essential project documentation and information. Whether it’s operation manuals, maintenance schedules, or warranty information, Collabor8Online ensures that operators have access to critical project data, enabling them to seamlessly take over project management responsibilities. With Collabor8Online, users can confidently archive completed projects and facilitate seamless handoff, ensuring continuity and success in project operations.
10. Secruity and Complatiance
Collabor8Online not only boasts exceptional security credentials but also undergoes independent penetration testing to ensure the highest levels of protection for user data. As a Cyber Essentials Plus certified business, we adhere to rigorous cybersecurity standards, guaranteeing robust safeguards against cyber threats. Our data centres are ISO 27001 compliant, meeting stringent criteria for information security management. To enhance resilience and redundancy, software and data are stored across multiple geographical data centres, mitigating the risk of data loss or downtime. Furthermore, all data transmissions are encrypted using advanced cryptography protocols, ensuring secure communication channels. Our sophisticated firewalls fortify the perimeter of our systems, providing an additional layer of defence against unauthorised access. With Collabor8Online, users can trust that their data is safeguarded at every level, enabling them to collaborate with confidence while maintaining the highest standards of security.
Collabor8Online is fully compliant with GDPR regulations, ensuring the protection and privacy of user data in accordance with UK laws. Our platform prioritises data security and confidentiality, implementing robust measures to safeguard sensitive information throughout its lifecycle. Collabor8Online adheres to GDPR principles by providing transparent data processing practices, obtaining explicit consent for data collection and processing, and offering users control over their personal data. We are committed to upholding the highest standards of data protection, conducting regular audits and assessments to ensure compliance with GDPR requirements. With Collabor8Online, users can trust that their data is handled securely and responsibly, enabling them to confidently collaborate and manage projects while maintaining compliance with GDPR regulations.